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Executive Assistant - Emiratization
Other Jobs
Career Level
Employment Type
Full Time
Min Work Experience
2 - 5 Years
Min Educational Level
Bachelors Degree
Monthly Salary
As per UAE labour law
When you think Nestlé, what’s the first thing that comes to mind? We might be known as the world’s biggest food and beverages company, but much more goes into the DNA that makes us who we are. From the health and wellness of our consumers, the quality of our products and the passion that drives our employees, there’s always more to life within our fray.
As such, we’re looking for an Executive Assistant to join our dynamic team. As the Executive Assistant, you will play an important role in contributing to the effectiveness of the day to day operations. If you are an UAE National eager to learn and be part of an exciting, inclusive team - we''d love to hear from you!

Update the calendar of Division Head based on meetings, traveling and annual leaves
Follow up the business trips and annual leaves of population reporting to Division Head
Arrange visa requirements and ticket booking ahead of time
Prepare all documents required for travels and meetings
Follow up with OBs for the creation and approval of POs and send it to suppliers
Follow up with suppliers to send invoices to finance department
Arrange for external meetings and workshops (hotel booking, dinner booking, entertainment booking, meeting room set up, stationary needs…etc)
Consolidate the minutes of the meetings and send to concerned stakeholders
Consolidate the Org Charts of the Sales team
Consolidate the proud moments from stakeholders
Follow up with the team on monthly meeting presentations
Maintain office systems, including data management and filing
Contribute to Employee Relations by planning and execution of company’s events and activities (Service Awards, Mother’s Day…etc)
Be part of the SHE Committee: Ensure BBSHE observation for the division in HO is on track by end of each quarter and spread awareness
Track Staff Requisition Forms submitted for the division to assure alignment
Communicate with other departments in order for business to run smoothly
Answer and transfer inbound phone calls
Receive and direct visitors
Distribute incoming correspondence
Maintain office supply inventories
Handle birthday cakes and team events/outings Arrange and coordinate complex travel schedules, accommodations, and all trip logistics
Coordinate, arrange, and run logistics for staff meetings and a variety of other Nestle meetings, including preparing meeting materials ahead of time
Compile special reports, letters, and memos using various software tools, including Word, Excel, and PowerPoint
Handle and maintain highly confidential and sensitive information
What will make you successful…
Excellent verbal and written communication skills
Ability to listen and simplify details depending upon target audience; ability to influence others
Exceptional ability to organize work and tasks; attention to detail and excellent follow-through
Ability to work and thrive in a fast-paced environment and execute effectively against multiple projects and deadlines
Ability to interface effectively with all levels of staff and executives within the company
Demonstrated ability to take initiative, anticipate needs and exercise independent and sound judgment
Demonstrated passion for learning new things, continuous improvement sharing best practices
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