Richemont owns some of the world’s leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and craftsmanship and Richemont seeks to preserve the heritage and identity of each of its Maisons. At the same time, we are committed to innovation and designing new products which are in keeping with our Maisons’ values, through a process of continuous creativity.

MAIN PURPOSE


The HR Coordinator handles the administrative aspect of the HR Department and provides support in the department’s functional areas, which includes onboarding, offboarding, employee records, employee relations and benefits administration.


KEY RESPONSIBILITIES


Onboarding of New Employee


Prepare new offers and contracts as per HR manager’s provided details
Communicate employment and visa requirements to new joiners upon acceptance of offer
Collect and check all submitted documents and liaise with PRO for visa / work permit application
Prepare quota of designations for MOL application
Coordinate with Tawteen for approval and clearance of new positions
Prepare all necessary arrangements before arrival of new employee (if applicable), i.e. flight, temporary accommodation, airport pick-up.
Initiate SAP onboarding and update the online onboarding tool upon completion of manager’s equipment requests
Request settling in-allowance and accommodation cheque for new employee (if applicable)
Prepare joining date confirmation letters
Organize monthly Richemont Orientation

Exit Process for Leavers
Prepare termination, end of contract letters etc. as requested by HRM
Communicate exit process to leaving employee and schedule exit process meeting
Request clearance from different departments for terminated employees
Prepare final settlement to be signed by HR and the employee
Liaise with PRO for visa cancellation or transfer
Request release of final payment once clearance is completed
Prepare and request EOSB payment from Zurich before employee’s last working date

Health and Life Insurance
Add new joiners to health and life insurance
Cancel health and life insurance membership of leaving employees
Collect requirements and add employees’ dependents to health insurance

SAP
Process new hire and SAP ID creation, status changes, data maintenance and SAP profile termination of employees

Payroll
Maintain new joiners data and payments as per confirmed joining date
Maintain leavers data and final payment elements as per last working date
Capture commission payments, deductions, relocation reimbursements, loans, bank details, time in lieu, overtime, school fees, additional payments and deductions etc.
Consolidate all documents of payroll capture and submit to Payroll & HRIS Specialist on time

General administrative tasks
Prepare requested letters incl. change of title letters, promotions, extension of contracts etc.
Prepare and maintain HR employee digital files / PeopleDoc upload
Maintain the New Joiners & Leavers file
Maintain and update relocation file with costs for new joiners from outside the country
UAE and GCC Pension Administration
Staff purchase online tool - upload staff list on a monthly basis, update employee profiles based on change of reporting lines, probation confirmation, start of notice period, etc.
Create NSI profile for new employees
Send probation forms to managers for new employees and prepare confirmation of probation letter
Respond to employees’ inquiries on HR admin related topics
Check and provide initial approval of invoices in SAP VIM
Ad hoc requests from HR team

Geographical area under responsibility – UAE & India